19.1 User Profiles/Details
User Profiles
A user login account is necessary for each operator who needs to sign in to JT. Every user has a name, description and password. The user will login using their User Name and Password. Usernames are not case sensitive, but passwords are. User accounts are setup via ‘User’ then ‘Profiles’ on the menu bar.
There is an Administrator user (Admin) which is not restricted by user groups or user filters and does not occupy one of the User allocations of the software licence. However the Admin account should not be used on a regular basis and is restricted from doing so. The Admin user is intended to sign in on an irregular basis to administer the system only. This account automatically logs out after four hours of inactivity.
In the lower left corner of the User Profiles window, the number of user accounts created out of the number licensed is displayed. The ‘Log All Out’ button provides a choice of logging out selected users, or all active users out the system.
Details
User Name - The name that will be required for logging in.
User Description - The name that will display in the left of the status bar.
Password - Password to login with the accompanying user name.
Confirm - Confirm the entered password.
Email Address - Email addresses may be added for each user. These will be used when the Send Email to Users function is used.
Can’t Edit - The employee list will be presented in the dropdown list, and if the user should not be able to edit a certain person a selection can be made. A name can be entered in the Search box beside the dropdown to help find the person.
Reports To - Used in conjunction with Workflow, to assign the person above this user in the hierarchy. A name can be entered in the Search box beside the dropdown to help find the person.
Force Logout - any user with access to this User Profiles window will be able to clear another user’s logon status. It may occur that a user’s PC restarts unexpectedly or loses network connection, resulting in the user still being Logged On according to JT.
Display due Reminders at logon - show a message if Reminders are due next time the user logs in.
Change Password at next login - will force the user to change their password the next time they sign in. They will also have to conform to the password control set in the system configuration. If passwords are set to expire, the expiry date is displayed.
Logon using Windows User name - allow the selected user to automatically login to JT after launching the software, if their Windows and Jarrison user names are the same.
Account Locked - If the account has been locked it can be unlocked by unchecking this option.
In the lower right is an option to disable user accounts which are no longer active but should remain in the system. Disabled accounts do not use a licence seat.
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