39.1 Area Schedule (JT Clock) & Groups (JT Clock)
Area Schedule (JT Clock)
The Area Schedule can be used with JT Clock and works similarly to the Day Schedule, only it allows
for assignment of clocking Areas rather than shifts. Note that Area Schedule needs to be enabled from
'Setup', 'System Configuration ', 'General-1'.
Employee fields (number, name etc.) are shown on the left, the rest of the window is filled up with the Areas assigned for the
selected date range. The date ranges shown can either be ‘Weekly’, ‘Monthly’ or ‘Custom’ (any date range). The displayed
columns can be chosen by right-clicking on a row, custom employee fields are also available.
To set the Area that an employee must work or has already worked, select the Area from the list of all
available Areas at the bottom of the screen, and then click the date on the main window for the day
the employee must clock in this newly-assigned Area. To assign more than one area in a day, hold
down the
key while clicking on the day. The colour of the day will display according to the
first assigned Area. Multiple areas on the same day simply allow for more areas, there is no expected
sequence of clocking.
To make assigning Areas quicker and easier you can assign your own custom ‘favourite’ buttons
(saved differently for each user) to the Areas that you apply most often. To set your most commonly
used buttons, select a day program you use regularly from the drop down list at the bottom, then either drag it onto a custom button, or right-click on the button and select ‘Assign the ‘Area’ to this button’.
Now you can use your custom button. To do this, click your custom button from the list of buttons at
the bottom which will select the assigned day program to use for your scheduling. To add more
buttons, right-click a row in the window and select the number of rows to display. Each row has 15
buttons, allowing 45 buttons if all three rows are selected. Each button also has a keyboard ‘Hot Key’
assigned (1-45) respectively for even quicker selection of day programs.
To copy a selected employee’s schedule and apply it to another employee or group of employees,
highlight the day by right-clicking on the Department, Number, Name and/or Surname area and then
selecting ‘Copy schedule’. The employee’s highlight colour will now change from blue to green. Now
select one or more employees by either holding down the control <Control> key (for selected
individual employees) and/or the shift key (to select a range of employees) on the keyboard, right-click
on their names and select ‘Paste schedule’. This will copy all of the single employees’ day schedules
to the other selected employee/s for all of the dates shown at the time ‘Weekly’, ‘Monthly’ or
‘Custom’. Now click ‘Save’.
Area Groups (JT Clock)
Area groups enable selected areas to be grouped together and assigned to users, limiting specific
users to only work with those selected areas. Click ‘Add’ to add a new group, and then select the
Areas which will be included in the group.
When setting up the user account (see
the User Profiles section of the
Configuration manual for more) the
appropriate Area Group for each user
can be assigned.
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