8.1 Overtime Authorization
Overtime Authorization
1. This feature of Jarrison Time will only be relevant if overtime authorization is necessary and has been
configured in the software.
2. The basic concept behind overtime authorization is to automatically assign all extra time worked by
employees to an ‘unauthorized’ time category. When this extra worked time is approved, the operator
can authorize it by converting it to a legitimate overtime time category. In the ‘Authorize Overtime’
window, from the ‘Action’ menu, all of the unauthorized times are listed for any week. You can easily
select which times to authorize or decline, by selecting the box on the left for authorization and then
clicking ‘Authorize’. If you want to only authorize a specific amount of time, simply enter the amount in
the ‘Auth Time’ column. If any alternate time category is required to allocate the overtime to, you can
click the ‘Authorize Category’ to change it. If an unauthorized time category has an alternate
‘Authorize Category’ it will appear in blue, and then change to red once clicked. All standard
overtime authorizations will remain in a black font. Any variance from the worked time to the time
authorized will show in red. Only certain users will have varying levels of permissions to ‘Authorize’.
3. If granted permission you may ‘Select All’, this allows for bulk authorizing (not recommended) or more
commonly, for bulk declining of overtime. Declining overtime will convert the unauthorized overtime to
the ‘Declined overtime’ time category. This is done to indicate that the unauthorized time has been
processed.
4. If any Rounding Group is selected then JT will round the OT as you select it, according to the rounding
rules. Otherwise JT will suggest the exact amount of unauthorized overtime worked for authorization in
the ‘Auth Time’ column.
5. The date ranges work similarly to the Exceptions window.
6. It is possible to authorize multiple employees with the same amount of time by using the Common
Time option. By selecting ‘This Time’ you can assign the time specified in the input field, by selecting
‘Up to Time’ you can assign however much overtime the employee has earned, up to the maximum
specified in the input field.
7. If you wish to apply the same authorization reason to many records, fill in the ‘Common Reason’ field
before selecting records.
8. A column to display adjustment comments can be shown by right-clicking anywhere in the window and
selecting ‘Show Adjustment Comments’ from the context menu. The same can be done to display
first and last clockings, and departments.
9. Unauthorized time can also be approved from the Daily Details window, however the whole amount
for the day will be authorized or declined – to allocate only a portion of accumulated unauthorized
time, the Overtime Authorization window must be utilized. From the Daily Details window
authorized or declined time can be reset (“unauthorized”) no matter where it was initially set. Note that
if Workflow approval of Overtime is enabled, the authorize options in Daily Details will not be shown –
it has to be done from the OT Authorization screen.
10. Double-clicking on a row in the Overtime window will open up Daily Details, although you will not be
able to modify anything while the Overtime Authorization window is open.
11. By clicking the ‘Show Authorized’ button in the lower left corner, one can view all processed OT as
shown below. To reverse any processing that has been done, select the employees and click the ‘Un
Authorize’ button. Right-clicking in the working area will present a context menu with additional
column display options.
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