5.6 Employees: Access Tab
Access
1. The Access tab has two further sub-tabs, Enrollment and Access Group.
2. The Enrollment tab is where fingerprint capturing takes place, the Access Group assigns device access to individuals and determines zone sequencing and anti-passback if these options are enabled in the system. The Device Engine will remove and/or add the employee’s templates from/to the readers per settings on this tab. The Access tab will not appear if no devices have been licensed for the user.
3. The best way to enroll an employee’s fingerprints is to ensure that their fingers are clean and dry, and then ask the employee to add some facial oil onto their finger. This can be done by wiping their finger anywhere on their face (the forehead also works well). This makes the print bolder for the enrollment process. Now click on the circle above the desired finger to scan. Depending on enrollment configuration, the employee may have to present his or her finger several times.
4. With Morpho readers the enrollment must be done on two fingers. It is recommend to use the index, middle or ring finger as the small finger has less surface area for the system to read, but if need be it can still work. Select at least two of the enrolled fingers to be the “clocking” fingers by clicking in the small check box. These will be the two fingerprint templates that are sent to the device/s. Either of the two enrolled fingers can be used on the fingerprint readers to clock.
5. The fingerprint symbol will be dark grey for an enrolled finger, light grey for no enrollment and green for the active clocking fingers.
6. Fingerprints can be re-captured if need be, without affecting the existing details. Hover over the circles to see the enrolled date and quality (note that imported fingerprints and certain manufacturer models may not display enrolled date and quality. If you have Mifare card readers on Morpho (Sagem) devices, you may select ‘Use Mifare Card’ and JT will use a card as opposed to fingerprints for that particular employee.
7. The ‘Device Message’ field allows a custom message to be displayed on devices for this individual. (Only for Sigma devices.)
8. The Device Brand dropdown list will allow you to select the brand you wish to enroll for if more than one manufacturer of biometric clocking device is in the system.
9. Some biometric devices can cater for a tag and/or pin with a ‘Type’ of enrollment too. If such options are available on the device/s Jarrison Time will allow you to allocate a PIN and/or tag to the employee.
10. Depending on the device it may also be possible (and indeed advisable) to set users as device administrators.
11. In the next image the ‘Show enrollment reader’ option has been enabled from System Configuration, and the ‘ZK4000’ has been selected as the enrollment device.
12. Also present are Tag No and Pin fields, and the drop-down box that allows administrator privilege to be set.
13. The manufacturer is set to ZK where above it is set to Morpho/Sigma.
14. For some models that allow for it e.g. ZKTeco Speedface the screen will appear slightly differently, and display any imported photo (“Bioimage”) taken by a compatible device.
15. Then go to Access Group to apply the Access Groups that the person will belong to for the specified durations.
16. Click ‘Add Group’ to choose from the list of access groups that have been configured.
17. Clicking the Plus button next to the Valid to date field will set the Valid to date forward according to the value set for the Configuration, System, Misc, Access Group Change setting (see Configuration manual for more info). Right-clicking a Plus button will produce a menu of date setting options, per image below.
18. Unnecessary access groups can be removed by selecting and clicking ‘Delete Group’.
19. Ensure that the tick box for ‘Active’ is selected for the person to be added to the designated readers. If unchecked the person will not be added to any readers and all access will be denied.
20. Use Shift Control - will be available if the Shift Control module is enabled in Registration. Please see the Shift Control manual for further information on use. If Shift Control is in use, Access Times will override Access Group settings.
21. If any fingerprints are not successfully sent to a device, an entry will be present in the Template Transfer Errors window, found under the ‘Access’ menu option, and also indicated by an exclamation icon in the status bar. Double-click an entry to go directly to the employee, and then re enroll the employee. The same information will also show on the Enrollment tab, next to Details (green text in above image). If there was an error the text will change colour. Clicking on the text will present menu shortcuts.
22. Right-clicking on the line (or any of the labels) presents an option to remove and then resend the employee’s templates to devices.
23. The Status line above advises on whether the employee is still in the queue or has been transferred to devices.
24. If cards are enabled an employee may use a card on the fingerprint reader (if it has Mifare functionality and has been configured). Place the card on the USB encoder and select ‘Write Card’. To read a card select ‘Read Card’.
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